General Visa Information for Spain
It is the attendee’s responsibility to investigate the visa requirements for Spain and apply for a visa, if necessary.

You may need a short-stay Schengen visa if you want to visit Spain for a maximum of 90 days. This depends on your nationality. Visas must be applied for from the relevant Spanish embassy, consulate or representing consular Schengen office in the delegate’s country of residence.

The nationality of the participants and delegates will determine whether they are required to apply for a visa. Please click here for more information.

Invitation Letters
If you require a visa, you need to obtain and submit an official letter of invitation from the conference organizers to help facilitate the visa process. Please note that letters of invitation are only issued to registered and paid attendees.
Follow these steps precisely to receive your letter.

  • Send an e-mail to with the subject line: Invitation Letter – Your Name
  • Provide these details, with a corresponding number:
  1. Full Name
  2. Name of Organization, and Credentials (Job Title)
  3. Postal Address at Organization (Work)
  • Make sure your registration fee for the conference has been paid in full. Requests for invitation letters will not be processed if your registration is unpaid.
  • If approved, your letter will be sent via e-mail. We are not able to provide letters via postal mail.

Customs Requirements
Remember, there are limitations for bringing products into Spain, depending on your country of origin. For Spanish customs regulations, please click here.

In terms of medications, only those necessary for personal use are allowed, and they must be accompanied by a copy of the prescription or medical report.  For more information on medicine and healthcare, please click here.